Don’t Forget the TechĬollaborate with your IT team to create a comprehensive plan. It will help ensure employees have the important items they need to work. You could create “survival kits” with basic office supplies for each employee. Prioritizing essential items creates a smooth first day in your new office. Some items are more essential than other office supplies, so you want to unpack those items first. Regardless of the labeling system, clearly write on every box with its contents. You could also opt to write the destination room on the box. Color-coding systems are an option to label different departments or floors. You may also want to create a labeling system for easier organization. Invest in high-quality packing materials. The process reduces your moving load and streamlines your new office space. Purge and Prepareĭeclutter ruthlessly! Discard outdated equipment, excess office supplies, and unnecessary files. Inventory Your GearĬonduct a thorough office inventory of your entire space – furniture, equipment, files, even coffee mugs! Create a detailed spreadsheet for easy reference. Preparing for the Climb: The Packing Marathon (2-3 Months Before) 6. Consider providing an office moving checklist to ease their transition. Communicate the moving date and new office location. Raise the FlagĪnnounce the office move to your employees well in advance. You’ll also want to consider gathering packing supplies like packing paper and packing tape. Don’t forget to budget for moving costs, IT systems, or new office furniture. Negotiate your lease and finalize contracts for your new office space. You’ll also want to review the commercial property lease to avoid surprises. You should consider accessibility, amenities, and potential renovations during your office tours. Start your new office space search! Visit prospective spaces with your moving team. Once you know why you are moving, you can make choices on your budget, location preferences, and office size requirements. Your reasons can be anything from reducing costs to increasing collaboration. What are your expectations and needs for the new office space? Understanding your “why” will guide your decision-making throughout the process. Map Your Routeĭefine your relocation goals. Ideally, it will include representatives from IT, HR, and Facilities to ensure a well-rounded planning team.īonus Tip: Consider utilizing project management software to track your office relocation checklist progress, assign tasks, and stay organized throughout the process. This team will oversee the entire office relocation process. It’s time to assemble a dedicated moving team. Planning Your Summit: The Pre-Move Essentials (4-6 Months Before) 1. Whether you’re moving locally or across the country, this roadmap will ensure a smooth transition to your new office space. It guides you through every step with expert advice. This comprehensive office relocation checklist is your sherpa.
But a strong plan and preparedness can help with your office relocation. Want to leave your current office space and into a new space? Buckle up, it’s gonna be a ride! Navigating the complexities of an office relocation can feel like scaling Mount Everest in flip-flops – daunting and chaotic.